As a busy HR Company, we are always on the lookout for ways that ELMO can work faster and better for us. In this fortnightly newsletter, our team of experts at MTPI have put together three top tips that they find useful when using ELMO.
If you are currently using ELMO and would love to navigate and use the system more efficiently, or even pick up a new idea or two, subscribe to our fortnightly newsletter. Here you will find a wealth of knowledge and advice from our team specialists, on how to efficiently and effectively utilise the ELMO system.
In this first edition we will focus on tips around...
System - Utilising descriptions in the system module settings to keep track of updates and changes.
Best Practice - What's a quick reference guide and what's quick about it?
HR Operations - Working with Contracts.
Utilising descriptions in the system module settings to keep track of updates and changes.
Not all parts of the system have an audit log of when items have been created or updated such as contracts, forms, files or workflows. A great way to keep track of this is to utilise the description field in the system to show when items have been created or updated and by whom. This can be particularly useful for company admins when they are first setting up items in the system and frequent changes are still being made.
Note: The description of forms and files will be visible to front end users so consider what information you want visible to users in the system before using the description fields.
What’s a quick reference guide QRG and what’s quick about it?
Quick Reference Guides or QRGs are comprehensive reference guides we provide as PDFs to our clients. These resources are customised to our client systems and provide clear steps with screenshots of your system. Many HR processes happen over several days or weeks so where possible we provide end to end process maps and a fully linked table of contents so users can easily jump to a particular section of the process in the document. We often load these resources to the document catalogue under a custom category of QRGs within clients' systems so these can be easily accessed and found by the users that need them.
Process map example from the Recruitment QRG
Table of Contents example from the Recruitment QRG
Working with Contracts
For new employees, there are some documents that should always be provided. These include the Fair Work Information Statement and casuals also need to be provided the Casual Employment Information Statement.
These documents are managed and kept updated online via the Australian Government’s Fair Work website.
We recommend that these are provided as links in Employment Contracts so that employees always receive the most up to date versions. This prevents the need to manage the currency of the document if these are provided separately.
Many organisations also like to have the employee acknowledge that they have been given access to these information sheets. To manage this, we recommend including this in the acknowledgment clause at the end of the contract:
I ::FIRSTNAME:: ::LAST NAME:: acknowledge that I have been provided with access to the Fair Work Information Statement <DYNAMIC>and the @@sa@@</DYNAMIC>.
Credit: Content written by Penelope Twist
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